Company Secretarial Services Durban covers the statutory administration every company carries under the Companies Act: registers, resolutions, CIPC filings, director and shareholding changes and beneficial ownership records.
It is the part of compliance most owners forget until a bank, a buyer or a due diligence team asks for the share register.
Your company type, how many directors and shareholders, and what needs changing or filing.
Get Quotes From Accountants in DurbanWhat The Work Covers
| Task | When |
|---|---|
| CIPC annual return | Within 30 business days of the registration anniversary |
| Beneficial ownership filing | With the annual return, and on any change |
| Director appointments and resignations | Within the prescribed period of the change |
| Share transfers and allotments | On each transaction |
| Registered address changes | On change |
| MOI amendments | On shareholder resolution |
| Annual general meeting | Public companies, annually |
| Minutes and resolutions | On each decision requiring one |
| Statutory register maintenance | Continuous |
Public companies and state-owned companies must appoint a company secretary. Private companies are not obliged to, but the underlying record-keeping duties still apply.
Records You Must Keep
- Register of directors. Names, identity numbers, dates of appointment and resignation.
- Securities register. Who holds what, and every transfer.
- Beneficial ownership register. The natural persons who ultimately own or control the company.
- Minutes and resolutions. Board and shareholder decisions.
- The MOI and any amendments. Plus any shareholders agreement.
- Annual financial statements. For seven years.
Records must be kept for seven years and be available for inspection at the registered office.
Where Companies Fall Short
- Share registers that were never maintained. Discovered during a sale, when it is most expensive to fix.
- Directors who resigned but were never removed at CIPC. They remain on record and potentially exposed.
- Beneficial ownership never filed. Which blocks the annual return.
- Missed annual returns. Leading to deregistration.
- Resolutions taken verbally. With nothing in writing to support a decision later challenged.
Company secretarial work usually sits with the accountant. See Accountants Durban for firms offering it alongside accounting and tax.
Company Secretarial Services Durban Prices
Indicative Durban ranges, excluding VAT. CIPC fees are additional where applicable.
| Service | Indicative fee | Notes |
|---|---|---|
| Annual company secretarial retainer | R3,500 - R12,000 per year | Registers, resolutions, annual return |
| CIPC annual return filing | R450 - R1,200 | Plus the CIPC fee, which is turnover based |
| Beneficial ownership filing | R350 - R1,200 | Compulsory with the annual return |
| Director appointment or resignation | R650 - R2,000 | Per change |
| Share transfer or allotment | R1,200 - R4,500 | Per transaction |
| MOI amendment | R3,500 - R12,000 | Plus the CIPC fee |
| Registered address or name change | R950 - R3,500 | Plus the CIPC fee |
| Statutory register reconstruction | R4,500 - R20,000 | Where records were never kept |
| Shareholders agreement drafting | R12,000 - R45,000 | Usually a legal service |
| Company deregistration | R2,500 - R8,000 | Voluntary deregistration |
Indicative Durban ranges, not a quotation. Reconstructing registers that were never maintained costs far more than keeping them current.
Send your company details and what needs filing, and compare quotes.
Compare Company Secretarial ProvidersFrequently Asked Questions
Does a private company need a company secretary?
No. Only public and state-owned companies must appoint one. Private companies still have to keep statutory registers, file annual returns and maintain beneficial ownership records.
What is beneficial ownership filing?
Since 2023 every company and close corporation must file a register of the natural persons who ultimately own or control it. CIPC will not accept an annual return unless the beneficial ownership filing is up to date.
What happens if annual returns are not filed?
CIPC starts deregistration after two consecutive missed annual returns. A deregistered company loses its legal existence, its bank accounts can be frozen and its assets can fall to the state. Reinstatement is possible but slow.
How long must company records be kept?
Seven years under the Companies Act, available for inspection at the registered office. That includes registers, minutes, resolutions and financial records.
Can I file CIPC changes myself?
Yes, through CIPC or BizPortal. Most owners use an accountant or secretarial provider because rejected filings and incorrect supporting documents cost more time than the fee saved.
Related Accounting Services in Durban
Accountants Durban is a free quote-comparison service. The accounting, tax and audit work is carried out by the independent firms and practitioners that quote you, and your engagement is with the firm you appoint. Ask each firm for its registration details, professional body membership and a written engagement letter before appointing anyone.
Company Secretarial Services Durban. Compare company secretarial quotes from providers covering Durban.
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